Assessment: Notice, agenda, minutes of meeting

Question: Read the Bags About Town meeting details. Prepare a timeline of tasks and resources to complete to prepare for the meeting. Include activities for checking accuracy of documents. Prepare a notice of meeting based on the information provided. Prepare a meeting agenda based on the information provided. To plan for the meeting you need to identify the people you need to contact in order to get a copy of each document and the date by which you will need each document.

Notice of Board Meeting

Subject: Notice of Board Meeting

Dear [Contact Name],

Notice is hereby given that the monthly meeting of the Senior Management team will be held on 14th August from 9am to 1pm at Boardroom, Bags About Town head office (Level 14, 194 Collins Street, Sydney) to consider the business as mentioned in the agenda (attached separately).

This is a formal meeting and will be chaired by the CEO.

Attendees: CEO, General Manager, IT Director, Finance Director, HR Manager, Marketing Manager, Buying Director, Warehouse Manager, Regional Operations Manager.

From,

Administration Assistant
Bags About Town

Meeting Agenda

Date 14 August, Time 9am to 1pm
Location: Boardroom, Bags About Town head office, Level 14, 194 Collins Street, Sydney.

• CEO update (15 minutes).

• 10 minute activity reports from the General Manager (Sonia Hurst), Finance Director (Brett Simons), Marketing Manager (Seth Gorman), Buying Director (Vincent Khoo), Warehouse Manager (Chris de Kunder) and Regional Operations Manager (Jeremy Singh).

• 10 minute morning tea break at about 10.30.

• Appropriate time between items for questions, discussion and decision-making.

• CEO concluding remarks.

• This month’s meeting will also include:

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  30 minute presentation from the IT Director (Jamie Priddle) on progress of the sales terminal upgrade project.
  40 minute question and answer discussion on Workforce Agreements lead by the HR Manager (Maria Angelus).
  10 minute presentation by the Design Team, reporting on international fashion trends (5 members of the Design Team will attend for this portion of the meeting only).

PS: Documentation requirements for the meeting: Monthly budget report, Correspondence list, Design Team summary report.

Minutes

Monthly Senior Management (Directors) Meeting – Minutes

Meeting Date: 14 August

Members in Attendance: General Manager (Sonia Hurst), Finance Director (Brett Simons), Marketing Manager (Seth Gorman), Buying Director (Vincent Khoo), Warehouse Manager (Chris de Kunder) and Regional Operations Manager (Jeremy Singh).

Members not in Attendance: None

General Overview

• Provide appropriate information regarding discussions
• Decisions taken and agreed actions

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